Reporting Mileage

1/23/19: The Purdue University West Lafayette Tax Department is now requiring starting point and ending point addresses along with odometer readings for each trip. If you choose to not include odometer readings, then you must provide a Mapquest printout for each trip which shows the mileage from the starting point address to the ending point address in order to get reimbursed for your mileage. The odometer reading seems like the easier choice. The Tax Department has become very strict with their requirements and are unwilling to make exceptions.

For travel beginning on or after January 1, 2019, Purdue Fort Wayne employees may use the IRS Federal rate or the State of Indiana Rate, as allowed by funding source. The lower, Purdue Fort Wayne rate, is hereby rescinded.

Per Philip Davich in Accounting Services at Purdue Fort Wayne: If you have an office on campus, your mileage must begin and end on campus. It does not matter if you leave from home or if you return home after a visit.

You must fill in the single line "point A" and "point B" addresses & odometer readings along with the elapsed mileage (column in gray) per line (total it at the bottom and make sure the total is correct). If you only list the visit from point A to point B, but do not list the return trip from point B back to point A, we will accept the mileage log as a one way trip and that the log has been completed properly by you; therefore, we will not verify whether or not the mileage log sheet is correct.

Fillable PDF Instructions:

1. Save the form on your computer.
2. Open the form with Adobe Reader and fill-in the information.
3. Once the form is complete, click on the red "Save as READ-ONLY" button located on the bottom of the form.
4. Rename the file and save.
5. Email your forms monthly to Mindy Esparza.

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