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  13. Team Travel
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Team Travel Expense Summary

The following form is used after completing team travel:

Team Travel Expense Summary

Directions on using the form

  1. Open the Team Travel Expense Summary form by clicking on the above link
  2. Choose open
  3. Complete the form
    1. Select the sport
    2. Enter the destination
    3. Select or enter the State
    4. Enter departure and returns times and dates
    5. Enter expenses
      • PCard expenses get a P
      • Cash expenses get a C
      • Look up the expense type in the legend on the right, and place the expense code in the "Type Expense" column
    6. Enter the cash advance number
    7. Enter the original cash advance amount
    8. Calculate and enter the Room Nights (Rooms * Nights for all lodging)
    9. Enter or update your travel roster
    10. Verify your entries
  4. Print a copy of the form
  5. Coach signs the copy
  6. Give the copy along with the reciepts and un-used funds to the Account Clerk
  7. Account Clerk audits the form with the reciepts and un-used funds
  8. Account Clerk completes a cash advance deposit envelope
  9. Account Clerk completes a cash advance DIV
  10. Athletic Business Manager signs the copy and the DIV
  11. Copy and file the Team Travel Expense Summary and the cash adavance DIV
  12. Stuff the cash receipts, original expense summary, and original DIV in the envelope
  13. Send to Bursar (KT G57)